Nowadays, with the increasing demand for business, applying for a business license is inevitable. The business registration certificate form is a legal certificate recording the date of the company’s first registration and is the legal basis for business activities, a step for businesses to operate legally with a license. Register your business to keep your business free and operating. Therefore, carrying out the procedure for applying for a business license is an extremely important and necessary legal obligation, demonstrating the state’s appreciation for the birth of an economic entity.

1. What is a business registration certificate?

A business registration certificate is a legal document that acts as a “birth certificate” – it shows the date of the company’s first registration and is the basis for verifying the company’s legal capacity.

According to the Enterprise Law 2020, the business registration certificate form is a paper or electronic document recording registration information and issued by the Business Registration Office to a company. The company’s registration certificate means the company’s birth certificate.

Each type of enterprise has a different business registration certificate form. The company registration certificate must clearly state the company’s data and the reporting and registering company. The company registration certificate is only issued by a state administrative agency with the most general information about the company type and method of operation. Companies can only start operating after receiving the company registration certificate.

Depending on the type of company established, the company registration certificate form has different contents. More specific regulations are in Circular No. 01/2021/TT-BKHĐT of the Minister of Planning and Investment dated March 16, 2021.

• Sample of private enterprise registration certificate in Appendix IV-1
• Sample of one-member LLC registration certificate in Appendix IV-2
• Sample of two-member or more LLC registration certificate in Appendix IV-3
• Sample of joint stock company registration certificate in Appendix IV-4
• Sample of partnership business registration certificate in Appendix IV-5

2. Contents of the business registration certificate form

The registration authority issues a business registration certificate to the company after completing the company establishment procedures. The content of the business registration certificate form includes the following information:

• Business name and business registration number
• And before registering a business name, you can first refer to the National Business Registration Database Information Portal.
• The business registration number will coexist during the company’s operation and this code is the business tax code.
• Company head office address
• The company’s head office in Vietnam is the company’s exact contact address. There is also a telephone number and fax number when available.
• Information about the persons and organizations specified in the Enterprise Law 2020
• Charter capital.

3. Regulations on business registration certificate form in 2024

A business registration certificate is a type of legal document that functions as a “birth certificate” – it records the date of the company’s first registration and is the basis for proving the company’s legal capacity.

Each type of enterprise has a different business certificate. The business registration certificate form must clearly show the data about the company declared and registered by the company owner.

3.1 Conditions for granting a business registration certificate in 2024

To obtain a business registration certificate for an individual or company, the following important conditions for company registration must be met:

• First, fill out a complete and valid application for company registration and submit it to the competent authority, Prepare a copy of the company owner’s ID card, detailed information about the founder, charter. Contents of the company’s equity.
• The company’s registration documents are valid when necessary and contain clear and important information about each product. The business registration activity must be on the list of activities permitted by law, if this activity is prohibited, the Business Registration Certificate will not be issued to the individual/company.
• The company’s registered name consists of two parts: Business content with the real name of the company. After completing the application, the individual/enterprise must pay the full fee/business registration fee to the competent authority in 2 forms: pay directly or transfer, there will be detailed instructions upon arrival.
• Finally, the competent authority checks its validity and decides whether to issue a business registration certificate or not. If valid, the company/individual can submit the application for a license directly after 3 working days.

3.2 Documents and procedures for issuing a business registration certificate in 2024

Documents for issuing a business registration certificate in 2024

• To obtain a business license, you must prepare some necessary documents. Below is a list of commonly required documents:

Personal profile of the company owner:

• ID card or identity card: Notarized copy of the identity document to confirm the owner’s identity.
• Passport (if required): If you are a foreigner, you may need a copy of your passport instead of your ID or citizenship.

Registering your company address:

• Land use rights are evidenced by documents, papers related to the right to use, rent, buy real estate where the company is located.
• Real estate lease or purchase contract (if applicable): If you rent or buy a separate location for your business, you must sign a real estate lease or purchase contract.

About the company:

• A brief description of the company, including the industry, products or services offered, target market, etc.
• Business plan: You may be required to submit a business plan detailing your goals, strategies, and future growth plans

Other documents:

Driver’s license (if applicable): If your business involves the use of vehicles, you may need to provide a copy of the business owner’s driver’s license.

A business enterprise is granted a Certificate of Business Registration if it meets the following conditions:

• The registered business line and store are not prohibited from investment and business;
• The company name is determined according to Article 88 of Decree No. 01/2021/ND-CP;
• The registration fee is fully paid as prescribed.

Procedures for granting business registration certificates in 2024

Step 1: Prepare documents such as: business registration book, business registration certificate, business license, identity card, household registration book, bad household registration book (if any), floor plan and other related documents.

Step 2: Send documents to the tax authority or directly to the head office.

Step 3: The tax authority checks the documents and assesses the correctness of the documents.

Step 4: After completing the authentication steps, companies will receive a notice of the inspection results. If the application is granted, the company is obliged to pay taxes and apply for an operating license.

Step 5: After being granted a license, the enterprise must update information with relevant agencies such as the tax department, registration office, etc.

After completing this process, the company can start doing business with all legal activities.

Step 6: Once you have your license, you must complete the following steps to register as a taxpayer and start your business officially:

Tax registration: Contact your local tax office to request a tax identification number and register for taxes related to your business. In general, you must provide information about your business, the type of business, and applicable taxes.

Trademark registration: If you use your own trademark, you may need to register it to protect your intellectual property and avoid name disputes. Trademark registration procedures may vary depending on the regulations of each country or region.

Open a bank account: If you want to conduct financial transactions for your business, you should open a separate business bank account. Contact your bank for information on the requirements and procedures for opening a business bank account.

Step 7: Once licensed and operating, the next steps are to maintain regulatory compliance and regular reporting.

Compliance: Ensure that your business complies with the rules and regulations that apply to your industry or sector. This may include tax compliance, worker rights, health and safety, environmental protection, and other regulations.
Tax reporting: Comply with tax reporting requirements, including filing tax returns and paying taxes on a regular basis as required by the tax authorities. File tax returns and pay on time to avoid being tracked

4.3 Authority to issue business registration certificates in 2024

For types of enterprises: Private enterprises, joint stock companies, companies, joint stock companies register business activities at the business registration book of the Department of Planning and Investment where the company is headquartered.

Enterprises register business at the Finance – Planning Department under the People’s Committee at the district level.

You can also register your company on the National Business Registration Portal. At the national business registration portal, in addition to the business registration content, you can see the business registration instructions for each type of enterprise.

4.4 Time to issue business registration certificates

According to Article 26 of the Enterprise Law 2020, the company registration agency is responsible for verifying the accuracy of the company registration dossier and issuing the company registration certificate within 03 working days from the date of receipt of the dossier. ; In case the dossier is invalid, the registration authority must notify the association founder in writing of the changed and completed contents. If the company refuses to register, it must notify the company founder in writing and state the clear reason.

To register a business, the district-level entrepreneur must submit a receipt to the enterprise within 3 working days and provide a Business Economic Certificate from the date of receipt of the dossier. If the dossier is invalid, the district-level trader must clearly state the content that needs to be changed within 03 working days from the date of receipt of the dossier. supplemented in writing to the founder of the commercial economy.

VIET MY LAW AND ACCOUNTING guides and advises on the application for a business registration certificate form for customers, with quick progress and guaranteed certificates. If you have any questions about the license application, please contact us immediately for accurate advice and the best service.