A beautiful, even set of teeth and a radiant smile are dreams for many. With the rapid development of society, the demand for oral health care and aesthetics has become a growing focus. Currently, dentistry is one of the most prominent fields in the medical sector. Therefore, the conditions and procedures for opening a dental clinic are attracting significant attention. So, what documents are required, and what is the process for applying for a license to open a dental clinic? Let’s explore the answers in this article by Accounting Viet My

1. What Are the Requirements for Opening a Dental Clinic?

According to Article 26 of Decree 109/2016/ND-CP (with some provisions repealed by Article 10 of Decree 155/2018/ND-CP), the following conditions must be met to open a dental clinic:

– Facility Requirements:

• A specialized clinic must have at least one examination room with a minimum area of 10m² for medical consultations and treatments, as well as a waiting area for patients (except for health consultation clinics or those providing consultation via information technology or telecommunications).
• In cases where surgical procedures, including dental implant techniques, are performed, the procedure room must have a minimum area of 10m².
• For a dental – maxillofacial clinic with more than one dental chair, there must be at least 5m² of space per dental chair.
• If the clinic uses radiological equipment (including X-ray equipment for dental imaging attached to the dental chair), it must comply with radiation safety regulations as per the law.

– Medical Equipment:

• The clinic must be equipped with a shock-resistant first aid kit and all necessary emergency medications related to dental care.
• Health consultation clinics, including those using information technology or telecommunications for consultations, are not required to have the medical devices listed in points a and b but must have sufficient IT and telecommunications equipment appropriate for their registered scope of activity.

– Staff Requirements:

The person responsible for the technical expertise of the specialized clinic must meet the following conditions:

• The doctor must have a valid medical license in the specialty the clinic is registered for.
• The doctor must have at least 54 months of experience in the specialty area.

In addition to the person responsible for technical expertise, other staff members working in the specialized clinic who perform medical examinations or treatments must also hold valid medical licenses and be assigned to roles that match the scope of activity listed in their professional license.

2. Required Documents for Opening a Dental Clinic

The documents required to open a dental clinic are clearly outlined in Decree 109/2016/NĐ-CP, which regulates the issuance of practice certificates for individuals and operation licenses for medical facilities. Specifically, the following important documents must be prepared:

• Two application forms for an operation license for dental clinics following the template provided in Appendix 13 issued with Circular 41/2015/TT-BYT (dated November 16, 2015, by the Minister of Health).
• Two copies of the business registration certificate for the business entity or household business.
• Two copies of the practice certificate of the technical supervisor and other professionals involved.
• Two copies of the list of registered practitioners, signed and stamped by the business entity or household business.
• Two copies of appointment decisions for staff working at the clinic, signed and stamped by the company or household business.
• Two copies of employment contracts for the practitioners.
• Two copies of a house lease contract or land use right certificate.
• Two asset and equipment inventory lists, signed and stamped by the business entity or household business.
• Two descriptions of the clinic’s professional scope of activities, signed and stamped by the business entity or household business.
• Two lists of proposed technical specialties for the clinic based on the specialty list issued by the Minister of Health, signed and stamped by the business entity or household business.

In reality, registrants must also provide additional documents, including:

• Solid waste collection contract.
• For the subject responsible for technical expertise whose certificate is issued by the Department of Health of another province, there must also be: Practice timesheet; Practice payment invoice; Decision to assign a practice instructor. Depending on each case, the Department of Health will request additional information of the practice instructor such as: name, phone number for the specialist to contact to determine information;…

3. How Are the Procedures for Obtaining a Dental Clinic License Defined?

Once the necessary conditions for opening a dental clinic are met and all required documents are prepared as detailed above, the applicant must follow these steps to complete the licensing process:

Step 1: Prepare the Application
Assemble a complete set of documents outlined in Section 2 according to the provided guidelines.

Step 2: Submit the Application to the Department of Health
Submit the application for a dental clinic license to the local Department of Health where the clinic is located using one of the following methods:

• Submit directly at the Department of Health.
• Submit online via the public service portal (if available).
• Submit through postal services.

Step 3: Wait for Approval
Within 30 days of receiving a complete and valid application, if the clinic meets the required standards for infrastructure and medical equipment, the Department of Health will issue an operational license for the dental clinic.

4. Scope of Professional Practice When Applying for a License to Open a Dental Clinic

When applying for a license to open a dental clinic, businesses are allowed to operate within the following scope:

• General medical examination and treatment, including initial emergency care for oral and maxillofacial injuries.
• Treating infections related to dental health and performing internal medicine treatments.
• Conducting minor surgeries such as scar corrections, oral surgeries, and small wound procedures under 2cm.
• Correcting jaw misalignments.
• Surface laser treatments.
• Treating periodontal diseases.
• Abscess drainage, tartar removal, and tooth extraction.
• Providing dentures and dental prosthetics.
• Orthodontic treatments and oral adjustments.
• Endodontic treatments and root canal therapy.
• Performing simple dental surgeries.
• Conducting simple dental implants (1-2 teeth per session). For implants in the lower jaw’s anterior teeth, a maximum of 4 teeth can be implanted. Dentists performing these techniques must possess certificates or diplomas in implants issued by specialized medical universities or provincial hospitals or higher institutions.

5. Basic Costs for Applying for a License to Open a Dental Clinic

The costs for applying for a license to open a dental clinic and operating it include various expenses, ranging from initial investments to daily operational costs. Key costs to consider are:

• Staff Salaries: Salaries depend on the specialization and experience level of each team member.
• Equipment Costs: This includes the purchase of initial dental equipment and daily consumable materials.
• Facility Costs: Whether renting or purchasing, the clinic must meet the required standards for infrastructure and location, and these costs depend on the clinic’s size and location.
• Marketing Costs: Marketing is an essential department for any newly opened dental clinic. For smaller clinics, the doctor or receptionist may handle marketing tasks. In larger clinics, there is usually a dedicated marketing team. Regardless of the clinic’s size, setting up a marketing budget from the start, including website creation and running social media campaigns, is crucial for building the dental clinic’s brand and attracting customers.

Above is the complete guide provided by Viet My accounting regarding the procedures for applying for a license to open a dental clinic. We hope the consulting information we’ve shared will help those planning to establish a dental clinic, as well as those already operating in this field.

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